7 security features in schools ERP for creating a safe learning environment

schools ERP

Student safety is always one of the top priorities for educational institutions. And you have reached this blog to learn how you can create a safer environment for students. 

Technology has made it easier for the education sector to maintain security. Besides it, school management software is now able to handle physical or virtual classrooms.

1. Attendance tracking for virtual classrooms 

Most schools have adapted hybrid learning models. Henceforth, it involves a mix of both physical classroom and virtual learning. 

No doubt. It’s crucial to ensure every student attends the scheduled online class. But when school ERP integrates with LMS (learning management system), teachers can check attendance for every student. They can even identify learning trends and track other user activities. With education ERP, trainers can share the virtual attendance data with guardians. 

2. Integration with RFID and biometric attendance systems

Earlier, teachers had no other option but to mark attendance in registers. Now, schools have automated the attendance registration process. 

Yes, ERP integrates with biometric fingerprint systems and RFID-based attendance tracking solutions. 

Students must use their identity cards with RFID tags or fingerprints to enter or leave an area. Most schools already have card readers outside the classroom, canteen, library, etc. Therefore, trainees remain safe in these areas as only individuals with ID cards can enter the same. 

The system remains integrated with the school management system. So, tracking the whereabouts of trainees becomes very easy. Administrators can also track and generate reports for students who exceed their breaks. 

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3. Tracking school vans and buses 

Several cases highlight how students remain vulnerable while on the school bus. Thus, most parents prefer to be with their children until they board the bus. 

Government regulations make it mandatory for educational institutions to track their vehicles. With that, the technology of GPS tracking has made life easy for guardians and school administration. The education ERP integrates with GPS trackers on buses and vans.

So it receives a real-time location for all the vehicles. Schools can share the same location data with parents via parent-teacher apps. Both stakeholders do not have to worry when children travel in these vehicles. 

The robust transport tracking system generates vehicle route records for every trip. Such information helps ensure a vehicle gets crucial maintenance on time. 

4. Many channels of communication under a secure roof 

Parents won’t appreciate it if their child’s academic records fall into the wrong hands. Some guardians prefer keeping teachers’ remarks on their children a secret. No worries. The school management system handles communication very well. 

The educational ERP takes communication to a higher level. It integrates with email clients, text messaging software, parent-teacher apps, and school websites. 

Both trainers and guardians can use a variety of options to communicate. Also, teachers and administrators can access all the messages under a single dashboard. And this makes communication easy. 

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Teachers can use the in-built communication software inside the school ERP. Messages get delivered via parent-teacher app and email.  The software can create special communication groups for various purposes. Then, help send and receive messages securely. 

5. Ability to send system-wide alerts during emergencies 

Natural calamities or law and order issues can force educational institutions to declare a holiday. In such a scenario, reaching out to students and parents ensures trainees do not leave their house. Yet, there’s no need to worry. Instant email, SMS, and notification alerts features are built-in in most school ERP systems. 

Administrators can use a single dashboard to make emergency announcements. The system sends messages via multiple channels to ensure everyone receives the same. For example, those who don’t use parent-teacher apps can receive text messages or email alerts. No one remains out of the loop. 

6. Best in class data security measures 

Do you think cybercriminals are not interested in data stored by schools? Think again! Educational institutions often make it in the list of favorite targets for hackers. 

Schools store students’ details and a lot of background information for parents.

Then, there’s payment-related information for each trainee. And you certainly cannot forget data for the school’s financial health and donor details. So, institutions must ensure they implement the best in class security measures. 

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With cloud-based ERP for education, schools have almost nothing to worry about. Data remains password protected.

Administrators can also control data access using hierarchies. Only authorized persons can access the specifics using the school ID and password.

Plus, users can access information that the admin has specifically shared with them. 

The school ERP creates records for every activity. So, for example, administrators can check archival history and see who accessed the data or made changes in the same. 

7. Ability to integrate with secure payment gateways 

Most ERPs for the education system can integrate with many payment gateways. They also work with accounting systems and digital wallets. A highly secure school management system combined with safe payment options proves added advantage. Parents make online fee payments without worrying. 

Here’s a quick look at other features to look out for: 

  • An additional layer of security for the database
  • Token-key based communication with cloud-based servers 
  • Ability to generate audit logs
  • AES, RSA, or Triple DES data encryption 
  • The ability to set account lockout threshold

The endnote: 

You can easily handle auxiliary concerns with technology. With the above features, the school ERP helps manage almost every security aspect. If your institution’s education management system does not offer these features, it’s time to upgrade!

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